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(01)
Who we are
Scanline Studio LLC is a design studio registered in New York, United States, with its principal office at 142 Greenpoint Avenue, Brooklyn, NY 11222. In this policy, "we" and "us" mean Scanline Studio LLC.
We are the data controller for information collected through scanline.studio and through direct correspondence with the studio. If you are in the EU or UK, our representative for data protection enquiries can be reached at the address in section 12.
(02)
What we collect
We keep this deliberately narrow. We do not run advertising, we do not build audience profiles, and we do not buy data from anyone.
Information you give us
Enquiry details — name, company, email, website, budget range and whatever you write in the message field of our contact form.
Correspondence — emails, call notes and shared files exchanged during a project or an enquiry.
Newsletter — the email address you submit, and whether you opened or clicked a given send.
Applications — CVs, portfolios and anything else you send to our careers address.
Information collected automatically
Analytics — pages viewed, referring site, approximate region, device type and browser. Aggregated and not tied to your name.
Technical logs — IP address and request data recorded by our hosting provider for security and diagnostics.
We do not knowingly collect special category data such as health, ethnicity, political views or biometrics, and we ask that you do not send it to us.
(03)
Why we collect it
Each purpose below has a lawful basis under the UK and EU GDPR. Where that basis is consent, you can withdraw it at any time.
Purpose
Data Used
Basis
Replying to enquiries
Enquiry details
Legitimate interest
Delivering a project
Correspondence, files
Contract
Sending the newsletter
Email address
Consent
Reviewing applications
CVs, portfolios
Legitimate interest
Improving the site
Aggregated analytics
Legitimate interest
Keeping the site secure
Technical logs
Legitimate interest
(04)
Cookies
We use a small number of cookies. Strictly necessary cookies keep the site working and cannot be switched off. Analytics cookies help us understand which pages are useful, and only run once you accept them.
Necessary — security, load balancing and remembering your cookie choice.
Analytics — privacy-friendly, aggregated page statistics. No cross-site tracking.
You can change your choice at any time from the cookie banner or by clearing cookies in your browser.
(05)
Who we share it with
We never sell your data. We share it only with the services we need to run the studio, each bound by a written data processing agreement:
Hosting — the platform that serves this website and its forms.
Email and files — our workspace provider for email, documents and project files.
Newsletter — our email delivery provider, only if you subscribe.
We may also disclose information when the law requires it.
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How long we keep it
Enquiries — 24 months after our last conversation, then deleted.
Client projects — seven years after the project ends, for legal and accounting reasons.
Newsletter — until you unsubscribe.
Applications — 12 months, unless you ask us to delete them sooner.
(07)
Your rights
You can ask to see the data we hold about you, correct it, delete it, restrict how we use it, or receive a copy in a portable format. You can also object to processing based on legitimate interest and withdraw consent at any time.
Send requests to privacy@scanline.studio. We reply within 30 days and never charge for a reasonable request.
(08)
Where data is stored
Our main systems are hosted in the European Union and the United States. Where data leaves the UK or EU, we rely on standard contractual clauses or an equivalent safeguard.
(09)
Security
Access to client data is limited to the people working on your project. Every account uses two-factor authentication, devices are encrypted, and we review access when someone joins or leaves the studio.
(10)
Children
This site is not intended for anyone under 16, and we do not knowingly collect their data. If you think a child has sent us information, contact us and we will delete it.
(11)
Changes
If we change how we handle data, we will update this page and the date at the top. Significant changes will be emailed to active clients and newsletter subscribers.
(12)
Contact us
Scanline Studio LLC, 142 Greenpoint Avenue, Brooklyn, NY 11222, United States.
privacy@scanline.studio
If you are not happy with our answer, you can complain to your local data protection authority.
